Actions to improve the workplace environment

Optimierte Aufteilung eines Büros gegen den Lärm am Arbeitsplatz
Reducing noise pollution with the right measures: A significant improvement in room acoustics can be achieved by furnishing the office correctly.

Noise in the office causes stress and has a negative impact on work performance. When an office task requires full concentration, noise can disrupt the flow of work, affect performance and even make people ill in the long term. The intelligibility of conversations suffers from background noise, making communication tiring and error-prone. Good acoustics and noise control in the workplace are essential to ensure a productive and quality working environment for employees.

Noise pollution causes stress

Employees who are stressed by noise are less productive and more likely to fall ill. For those affected, it is important to understand that it is often the noise in the office that causes stress, not the work itself. For the employer, it is all the more important to take proactive measures to prevent noise in the workplace at the planning stage. 

Individual perception of noise in the workplace

Noise exposure is perceived differently by different people. While one employee may be able to work well in a higher noise level, another may find it much more difficult to work in an identical noise environment. Perceived noise exposure is highly dependent on the activity being performed. Noise is perceived as much more stressful in mentally demanding work than in routine work.

Consequences of too much noise in the office

  • 40 db(A): Up to this level, the conditions for tasks requiring a high level of concentration are perfectly met.
  • 45 db(A): Communication with customers and intellectual work can be carried out well up to this level.
  • 55 db(A): This is the maximum level that should not be exceeded when working on a computer, in an office or in a call centre. This is the absolute limit for mental work.
  • Volume levels above 55 db(A) are generally perceived by people as severe noise pollution and should therefore be avoided at all costs.

If concentration is impaired by noise in the workplace, errors will creep in and productivity will drop. Especially if the task requires a lot of short-term memory, a lot of calculations or conceptual work, noise significantly worsens the work result. Conversations in the background can impair memory, and important details of information can be lost, leading to poor performance. The more complex and demanding the task, the more disturbing and detrimental noise in the workplace is to performance.

The critical sources of noise in the workplace

Colleagues’ conversations and telephone calls are typical sources of human noise in an open-plan office. These noise sources are perceived as stressful because they often lead to involuntary listening. Loud IT equipment such as copiers, printers, plotters or telephones and air conditioning or ventilation systems are possible sources of noise from office equipment or the building’s technical system. Outside noise from business activities or road traffic can also have a detrimental effect.

Sound levels of typical office noise sources

For a better understanding of sound levels, here are some decibel comparisons of typical noise sources:

  • 35-45 db(A) is typical noise from the ventilation system
  • 40 db(A) is quiet radio music
  • 50 db(A) is the sound of a laser printer
  • 70 db(A) is the sound level of loud conversation or an ordinary photocopier.


The acceptable volume in the office

Long-term exposure to noise can also have negative effects on health. Therefore, we cannot and should not get used to office noise. Legislation has been enacted to protect against noise. Institutions that represent the interests of employees publish recommendations and guidelines for maximum permissible noise exposure.

infographic comparing noise levels

When sound levels are too high

When we are exposed to high sound levels, the main effect is on our hearing. These are known as auditory effects. However, in addition to these aural effects, there are other negative effects, known as extra-aural effects. Extra-aural effects are the body’s reactions to noise. As noise in the workplace is often a continuous exposure, it causes long-term stress reactions in the body and can lead to illness: Noise has a negative effect on hearing and leads to serious overall impairment.

  • Impairment of performance, as concentration is reduced, distracted attention leads to increased error rates and communication is disrupted.
  • Physiological effects may include increased levels of stress hormones and constriction of blood vessels.
  • Psychological impairment: Anxiety, anger, tension, resignation or nervousness.
  • Long-term effects: increased risk of cardiovascular and digestive diseases.
Optimiertes Büro mit zwei Arbeitstischen

Tips for a quieter office

With the right office furniture, you can significantly improve the acoustics in your office. Look for ways to reduce volume, reverberation and echo with the help of office furniture:

  • When buying new equipment, look for quiet products. For example, Blue Angel products are particularly quiet.
  • Noisy machines such as photocopiers or plotters should be placed in a separate room.
  • Paint the walls of the room with surfaces that absorb sound. Special paints or acoustic plaster can significantly improve room acoustics and provide a quality working environment.
  • Carpets are sound-absorbing, unlike hard floors with tiles, etc.
  • Acoustic partitions, as well as mobile folding partitions, provide good workplace screening.
  • Wooden furniture is preferable to furniture with hard surfaces such as glass, steel or ceramics. 

A code of conduct to reduce noise in the workplace

In open-plan offices in particular, in addition to interior design that improves acoustics and the selection of low-noise technical equipment, easy-to-implement measures are useful for reducing noise pollution. These include the spatial organisation of workplaces and rules of behaviour for employees:

  • People who communicate frequently and for long periods of time are grouped together in one area of the open-plan office.
  • The consistent use of headsets, consisting of headphones and a microphone, significantly reduces noise levels and improves intelligibility for employees on the phone.
  • One or more small focus offices should be provided to allow people to concentrate without distraction.
  • Quiet periods can be agreed between employees. During this time, there are no conversations or phone calls in the office, which greatly reduces the noise level.
  • Agreeing to put mobile phones on silent mode in the office avoids disruptive ringing.

Influence of office furniture on room acoustics

A significant improvement in room acoustics is possible with the right office furniture. Find ways to reduce volume, reverberation and echo with the help of office furniture:

  • Felt gliders under all permanent chairs and whisper castors for wheelchairs eliminate annoying background noise.
  • Quiet keyboards, mouse pads and cork mats for placing cups or bottles reduce noise in the workplace.
  • Sound absorbing curtains in front of wall elements in corner areas or between windows can be helpful.
  • Acoustic panels mounted on the ceiling or wall are made of sound-absorbing materials. In large rooms, acoustic panels should be mounted on the ceiling. Seamless acoustic ceilings (consisting of acoustic panels coated with an acoustic plaster), for example, even blend invisibly into the existing architecture. In this way, the acoustic measures are not even visually noticeable.
  • Acoustic partitions can be used as pin boards, for example, and can be moved around as required. Sound-absorbing partitions provide both privacy and acoustic screening
  • Acoustic columns can help improve acoustics when placed in the corners of a room.
  • Acoustic pictures serve as design elements and also have a sound-absorbing effect.

Office noise limits: differences between countries

The requirements and recommendations differ in detail between, for example, Germany, Switzerland and Austria. It is the employer’s responsibility to take appropriate measures to reduce noise exposure in the office so that the specified limits are not exceeded.

The guideline values given below indicate, on the one hand, the volume that should not be continuously exceeded by background noise. Background noise is defined as all noise from built-in technical equipment as well as noise immissions from outside, such as operating noise. In practice, it is also important to take into account noise sources such as computer equipment and human noise. It is always possible to exceed the noise exposure limit for a short period of time. For example: A normal conversation at a distance of 1 m has a sound level of about 60 dB(A).

Noise limits in Switzerland

The Swiss Accident Insurance Fund (SUVA) sets acoustic limits and guidelines for background noise in workplaces. In addition, the SIA 181 standard for sound insulation in buildings regulates corresponding limit values.

As an example, SUVA regulates the following noise exposure levels for different types of office space, in accordance with the instructions to Regulation 3 of the Labour Code:

  • Small offices for up to 3 people, medium offices: 40 dB(A)
  • Meeting and conference rooms: 40 dB(A)
  • Classrooms or training rooms: 40 dB(A)
  • Open-plan offices: 45 dB(A)


SUVA also sets guidelines for the maximum permissible reverberation time of work rooms, depending on the room volume:

  • For a room volume of less than 50 m3, the maximum reverberation time should be 0.5 s.
  • For medium room volumes between 200 and 1,000 m3, the maximum reverberation time should be about 0.8 to 1.2 s.
  • For larger room volumes between 5,000 and 20,000 m3, the recommended maximum is approximately 1.4 to 1.6 s.

The values given are for a frequency range between 125 and 4,000 Hz.

Noise limits in Germany

In Germany, the guidelines VDI 2569 for sound insulation and acoustic design in offices and DIN 18041 for audibility in rooms apply. VDI 2569 distinguishes between single-person and multi-person offices, each of which is divided into three different room acoustic classes. The specified noise level limits refer only to on-site noise. Only about a third of the total noise exposure can be attributed to on-site noise.

Particularly in large offices with many people, speech intelligibility and the spatial distribution of sound levels play an important role in subjective perception, in addition to volume. It is therefore necessary to consider the aspects of sound propagation and sound attenuation separately for large multi-person offices. This is done in the form of so-called sound propagation levels.

The guideline values for noise levels recommended in VDI 2569 for room acoustics classes A, B and C are as follows

A: less than 30 db(A) for single offices, less than 35 db(A) for multi-user offices.
B: less than 35 db(A) for single offices, less than 40 db(A) for multi-person offices
C: Less than 40 db(A) for both single and multi-person offices.

Noise limits in Austria

In Austria, the Labour Inspectorate issues specifications for workplaces where predominantly mental activities are carried out.

These specifications include, for example, a rating level of 50 dB, which must not be exceeded. In rooms where simple office work is carried out, a rating level of 65 dB must not be exceeded. The legislator assumes that speech intelligibility is given when these limits are respected.

Taking noise protection in the office a step further: The special benefits of BASWA products

When selecting products, it is not only the sound absorption aspect that is important: the product should also be flame retardant or have flame retardant properties to meet fire safety requirements. The materials should be suitable for allergy sufferers and, finally, the ecological safety of the materials is not insignificant. BASWA’s acoustic solutions meet all these requirements and have even more advantages.  

Class A sound absorption

Thanks to its microporous surface, BASWA’s marble sand acoustic plaster achieves excellent Class A sound absorption values. At the same time, our acoustic systems are made from natural materials. Up to 94% of them are recycled. The new plant-based  BASWA Natural product line is becoming increasingly important: the acoustic solution made from regional hemp fibres is sustainable and combines efficient sound absorption with a healthy indoor climate.

The seamless acoustic solutions (acoustic ceiling and acoustic wall) from BASWA also offer almost unlimited possibilities for individual design. Depending on the desired look, acoustic ceilings and walls can be smooth, curved and coloured, or with structured surfaces and an exposed concrete look. BASWA acoustic systems are always discreet and fit seamlessly into the architectural and design concept. In addition to the acoustic design of ceilings and walls, our solutions are ideal for the uncompromising and aesthetic design of curves, domes and vaults.

BASWA – efficient sound absorption taken a step further.

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